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What is a Condo Questionnaire? Everything You Need To Know

Updated: May 7

What is a Condo Questionnaire? Understanding Its Role in the Condo Financing Process

When exploring the complexities of buying a condo, you might wonder, "What is a condo questionnaire?" This aspect often adds to the overwhelm experienced during the purchasing process. We've been there too; it's a hurdle that has left many prospective condominium buyers scratching their heads.

Our research reveals why this document is crucial for both lenders and hopeful homeowners alike - in fact, the Condo Questionnaire can often make or break your mortgage application.

This blog offers an invaluable guide to navigating its intricacies, demystifying all questions, and helping you sail smoothly through your condo purchase journey. Are you ready to unravel this mystery? Let’s take a deep dive!

Key Takeaways

The condo questionnaire is a crucial document in the condo buying process, as it assesses the financial and legal standing of the property and its association before granting mortgage approval.

Completing the condo questionnaire requires thoroughness and attention to detail, including providing accurate information about insurance policies, HOA fees, litigation issues, and amenities within the condo development.

Common reasons for automatic rejection of a mortgage application include inadequate reserve funds, high delinquency rates among residents, litigation issues, non-owner occupancy rates below 50%, insufficient insurance coverage, mixed-use developments with excessive commercial space relative to residential units, and condominium fee arrearage or assessment.

Discover helpful tips and tricks on mortgages by reading our blog posts

What is a Condo Questionnaire?

A Condo Questionnaire is a document that must be provided by the borrower or their representative as part of the condo mortgage application process.

Purpose and Importance of a Condo Questionnaire

The condo questionnaire is undoubtedly an essential tool in the condominium buying process. It's purpose is to evaluate both you, as a borrower, and the condo association tied to your chosen property before granting mortgage approval.

This informative document broadly covers aspects such as insurance policies, the financial health of the association, renter ratios, and adherence to specific rules that govern condominiums.

The information provided in the questionnaire determines whether the condo meets the warrantable guidelines set by Fannie Mae and Freddie Mac. These guidelines can significantly affect your loan terms and could potentially determine whether you can obtain financing at all!

So, understanding this procedure helps ensure a smoother ride when navigating through the condo financing process, while helping you avoid potential obstacles along the way

The Process of Completing a Condo Questionnaire

The Process of Completing a Condo Questionnaire

Completing a condo questionnaire is a crucial step in the condo buying process. Let's dive into the details and understand why it's important for potential buyers to go through this process.

Ticking the boxes and answering all the questions

The condo questionnaire is typically filled out by the Homeowners Association (HOA) or the property management company that oversees the condominium complex. This step is absolutely vital in getting a mortgage for your condominium, as it provides a detailed picture of the property's financial and legal standing.

It's crucial to understand the documentation required during the condo project review. Here are some of the common documents you can expect to encounter during this important step in the condo buying process.

Condo Questionnaire Form: This is the primary document where the HOA or property management company provides information about the condominium project. It includes details about the number of units, occupancy rates, pending litigations, etc.

Budget: The current operating budget of the HOA is required. This provides insight into the financial health of the association, including income, expenses, and reserves.

Master Insurance Policy: The insurance policy for the condominium complex is needed. This should include details about the coverage amounts for the building, common areas, and individual units.

Declaration and Bylaws: These documents outline the rules and regulations of the condominium association, including restrictions on rentals, pet policies, and more.

Financial Statements: Recent financial statements of the HOA can be requested. These provide a detailed look at the association's financial status and can highlight any potential issues.

Reserve Study: If available, a reserve study can provide insight into the long-term financial planning of the HOA. It shows how the association is planning for future repairs and replacements.

Meeting Minutes: Recent minutes from HOA meetings can provide additional context about the operations of the association and any upcoming changes or issues.

Litigation Documentation: If the HOA is involved in any litigation, documentation related to these cases may be required.

Remember, the exact documents and information required can vary depending on the lender and the specific condominium project.

It's important to speak with your mortgage broker at Bennett Capital Partners Mortgage to find out exactly what is needed for your specific situation. Rest assured, the mortgage professionals at Bennett Capital Partners Mortgage will handle this process for you. Their extensive experience ensures this part of the transaction is handled smoothly and efficiently.

Automatic rejection reasons to watch out for

In the world of condo financing, several factors can result in the automatic rejection of your mortgage application. As a condominium mortgage borrower or buyer, it's crucial to understand these potential roadblocks and navigate them effectively. Here are some common reasons for automatic rejection to watch out for:

Inadequate reserve funds: Having insufficient funds in the condo association’s reserves can lead to automatic rejection. Almost 65% of condos fail to meet Fannie Mae or Freddie Mac's standards due in part to this problem.

High delinquency rates: A high number of residents who are late on their HOA payments implies financial instability within the condo association, which lenders see as risky.

Litigation issues: If the condo association is involved in any legal battles – such as with contractors, developers, or other owners – it could make your application less appealing to lenders.

Non-owner occupancy rates: Lenders generally view buildings where less than half of the units are owner-occupied as higher risk, leading to possible loan rejection.

Insufficient insurance coverage: The condo building itself must be adequately insured against disasters like fire and flood damage which happens quite often in condos.

Mixed-use developments: Buildings that combine residential units with commercial spaces often have a hard time meeting lender requirements if there's too much commercial space relative to residential resulting in loan application rejection.

Condominium fee arrearage and assessment: When many unit owners are behind on their HOA dues or special assessments have been levied due to unexpected expenses, it impacts the overall financial health of the condo association negatively affecting financing options.

Importance of the Condo Questionnaire in Closing the Deal

Importance of the Condo Questionnaire in Closing the Deal

The information collected in a condo questionnaire is crucial for decision-making and can uncover potential red flags that may impact the transaction. Read on to discover why completing a condo questionnaire is essential when closing a deal.

Red flags and their impact on the transaction

Red flags can have a significant impact on your condo transaction. These red flags are warning signs that something may be wrong with the condominium project, homeowner's association (HOA), or property itself.

For example, pending litigation within the condo building can be seen as a risk factor by lenders, potentially leading to financing challenges. Other red flags could include inadequate insurance coverage, poor financial health of the HOA, or questionable management practices.

These issues not only affect your ability to secure financing but also raise concerns about the long-term stability and maintenance of the property. It is crucial to thoroughly review any potential red flags before proceeding with a condo purchase to protect yourself and ensure a smooth transaction.

Related Articles and Resources for Condo Buyers

Discover additional resources and tips for understanding the condo-buying process, preparing for a mortgage application, and financing your condo purchase. Take advantage of these valuable insights to make informed decisions as you navigate the world of condo ownership.

Additional resources for understanding the condo buying process

If you're considering buying a condo, it's important to understand the buying process and the unique aspects of condo ownership. Here are some additional resources to help you navigate the condo-buying process:

➡️ U.S. Department of Housing and Urban Development (HUD): HUD provides a wealth of information on buying a home, including a section dedicated to condominiums. Visit their website at

➡️ Consumer Financial Protection Bureau (CFPB): The CFPB offers resources on understanding the mortgage process, including specific information for condominium buyers. Check out their website at

➡️ Fannie Mae: provides guidelines on condo and co-op project eligibility which can be useful for potential buyers. Visit for more information.

➡️ Freddie Mac: Similar to Fannie Mae, Freddie Mac provides information on condo eligibility. Their website is

➡️ National Association of Realtors (NAR): NAR provides resources and articles for condo buyers, including market trends and buying tips. Visit their website at

➡️ Local Real Estate Agencies: Local real estate agencies often provide resources and guides for buying condos in specific areas.

➡️ Real Estate Educational Websites: Websites like Zillow, Trulia, and provide educational articles and resources for condo buyers.

➡️ Local Government Websites: Some local government websites provide resources and information about buying condos in their area, including any local regulations or requirements.

Tips for preparing for a mortgage application and financing a condo purchase.

When preparing for a mortgage application and financing a condo purchase, there are a few important tips to keep in mind. First, it's essential to gather all the necessary documents, including proof of income, tax returns, bank statements, and credit reports.

Lenders will carefully review these documents to assess your financial stability and ability to repay the loan.

Secondly, it's crucial to maintain a good credit score by paying bills on time and keeping credit card balances low. A strong credit history will increase your chances of getting approved for a mortgage with favorable terms.

Additionally, saving for a down payment is vital when purchasing a condo. The amount required may vary depending on the type of loan you choose or if it's considered warrantable or non-warrantable.

Having enough funds saved up can help you qualify for better loan options and potentially avoid private mortgage insurance (PMI) premiums.



In conclusion, a condo questionnaire is an integral part of the condo buying process. It provides crucial information about the condominium development and its financial stability, helping lenders assess eligibility for mortgage financing.

By completing this document accurately and thoroughly, borrowers can increase their chances of closing the deal and securing their dream condo. Don't underestimate the importance of the condo questionnaire – it's your ticket to homeownership in a vibrant community!


What is a condo questionnaire?

A condo questionnaire is a document that collects information about a condominium unit and its potential buyer, typically requested by lenders during the mortgage application process.

Why do lenders require a condo questionnaire?

Lenders require a condo questionnaire to assess the financial health and stability of the condominium association. It helps them determine the risk associated with lending on a specific property.

What kind of information does a condo questionnaire ask for?

A typical condo questionnaire asks for details about the condominium association's budget, insurance coverage, delinquency rates, pending litigation, rental restrictions, and other pertinent information that affects the value and marketability of the property.

Who completes the condo questionnaire?

The condominium association or its management company usually completes the condo questionnaire since they have access to all relevant financial and operational information regarding the property.

Philip Bennett

Philip Bennett

Philip is the owner and principal mortgage broker at Bennett Capital Partners, Bus. NMLS # 2046828. He earned his degree in Accounting and Finance from Binghamton University and holds a Master's Degree in Finance from NOVA Southeastern University. With more than 20 years of experience, Philip has been a leader in the mortgage industry. He has personally originated over $2 billion in residential and commercial mortgages.

Learn more about Philip Bennett's background and experience on our Founder's page. Whether you're a first-time homebuyer or a seasoned real estate investor, our team is here to help you achieve your real estate goals. Don't wait any longer, contact us today and let us help you find the right mortgage for your needs.

Discover helpful tips and tricks on mortgages by reading our blog post

The Rise of Condo Living: Fannie Mae Condo Mortgages in Miami's Skyline to learn how you can get a Fannie Mae mortgage in Miami. Click here to read the full article



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